Excel Short cut keys

The 10 most useful shortcut keys in Excel



End + Home
Moves to the last used cell on the active worksheet*
F11
Creates a chart (on a chart sheet) using the highlighted range
Shift + F9
Calculates just the active worksheet
Ctrl + 1
Displays the (Format > Cells) dialog box
Ctrl + D
Copies the first cell in the selection downwards (Edit > Fill > Down)
Ctrl + Page Down
Moves to the next worksheet in the active workbook
Ctrl + Tab
Moves to the next workbook or window
Ctrl + Shift + Down Arrow
Selects all the cells to the end of the current region
Alt + Shift + F1
Inserts a new worksheet into the active workbook
Alt + Down Arrow
Displays the Pick From List drop-down list

Function Keys



F1
Displays the Office Assistant or (Help > Microsoft Excel Help)
F2
Edits the active cell, putting the cursor at the end*
F3
Displays the (Insert > Name > Paste) dialog box
F4
Repeats the last worksheet action (Edit > Repeat)
F5
Displays the (Edit > GoTo) dialog box
F6
Moves to the next pane in a workbook (if the window is split)
F7
Displays the (Tools > Spelling) dialog box
F8
Toggles whether to extend a selection with the arrow keys
F9
Calculates All the worksheets in All the open workbooks
F10
Toggles the activation of the Menu Bar
F11
Displays the (Insert > Chart) dialog box that creates a chart (on a chart sheet) using the highlighted range
F12
Displays the (File > Save As) dialog box



Note: *This is only available with (Tools > Options, Edit tab, Edit directly in cell).



Shift + Function



Shift + F1
Activates the context sensitive Whats this ? prompt (Help > Whats This)
Shift + F2
Inserts or edits a cell comment (Insert > Comment)
Shift + F3
Displays the (Insert > Function) dialog box
Shift + F4
Repeats the last Find, the same as (Edit > Find Next)
Shift + F5
Displays the (Edit > Find) dialog box
Shift + F6
Moves to the previous pane in a workbook (if the window is split)
Shift + F8
Toggles between switching Add Mode on or off*
Shift + F9
Calculates just the active worksheet
Shift + F10
Displays the (Shortcut) menu for the selected item
Shift + F11
Inserts a new worksheet (before the active sheet) into the active workbook (Insert > Worksheet)
Shift + F12
Saves, Displays the (File > Save As) dialog box if a new workbook



Note: *This allows you to select non contiguous blocks of cells using the keyboard.



Ctrl + Function



Ctrl + F1
Closes and reopens the current task pane
Ctrl + F3
Displays the (Insert > Name > Define) dialog box
Ctrl + F4
Closes the selected workbook window
Ctrl + F5
Restores the size of the active workbook or window
Ctrl + F6
Moves to the next open workbook or window
Ctrl + F7
Activates the Move window command
Ctrl + F8
Activates the Resize window command
Ctrl + F9
Minimises the size of the active workbook or window
Ctrl + F10
Maximises the size of the active workbook or window
Ctrl + F12
Displays the (File > Open) dialog box



Other + Function



Alt + F1
Creates a chart (on a chart sheet) using the highlighted range
Alt + F2
Displays the (File > Save As) dialog box
Alt + F4
Closes all the workbooks (saving first) and exits Excel (File > Exit)
Alt + F8
Displays the (Tools > Macro > Macros) dialog box
Alt + F11
Toggles between the Visual Basic Editor window and the Excel window
Alt + Ctrl + F9
Calculates All cells on All worksheets in All workbooks
Alt + Shift + F1
Inserts a new worksheet (before the active sheet) into the active workbook (Insert > Worksheet)
Alt + Shift + F2
Displays the (File > Save As) dialog box
Alt + Shift + F4
Closes all the workbooks (saving first) and exits Excel (File > Exit)
Alt + Shift + F10
Displays the drop-down menu for the corresponding smart tag
Alt + Shift + F11
Activates the Microsoft Script Editor window
Ctrl + Shift + F3
Displays the (Insert > Name > Create) dialog box
Ctrl + Shift + F6
Moves to the previous open workbook or window
Ctrl + Shift + F10
Activates the Menu Bar or Displays the (View > Toolbars) dialog box
Ctrl + Shift + F12
Displays the (File > Print) dialog box
Insert + F4
Read spelling errors and suggestions ??



Ctrl + Numbers



Ctrl + 0
Hides the columns in the current selection (Format > Column > Hide)
Ctrl + 1
Displays the (Format > Cells) dialog box
Ctrl + 2
Toggles bold on the current selection
Ctrl + 3
Toggles italics on the current selection
Ctrl + 4
Toggles underlying on the current selection
Ctrl + 5
Toggles the strikethrough of text on the current selection
Ctrl + 6
Toggles between hiding, displaying or displaying just placeholders (objects)
Ctrl + 7
Toggles the display of the Standard toolbar
Ctrl + 8
Toggles the display of Outline symbols on the active worksheet
Ctrl + 9
Hides the rows in the current selection (Format > Row > Hide)
Ctrl + Shift + 0
Unhides the columns in the current selection
Ctrl + Shift + 2
Enters the value from the cell directly above into the active cell
Ctrl + Shift + 8
Selects the current region (surrounded by blank rows and columns)
Ctrl + Shift + 9
Unhides the rows in the current selection



Ctrl + Letters



Ctrl + A
Displays the formula palette given a function name or selects the whole worksheet
Ctrl + B
Toggles bold on the current selection
Ctrl + C
Copies the current selection to the clipboard (Edit > Copy)
Ctrl + D
Copies the first cell in the selection downwards (Edit > Fill > Down)
Ctrl + E
Goto current Error ??
Ctrl + F
Displays the (Edit > Find) dialog box
Ctrl + G
Displays the (Edit > GoTo) dialog box
Ctrl + H
Displays the (Edit > Replace) dialog box
Ctrl + I
Toggles italics on the current selection
Ctrl + J
Toggles calculation between Manual and Automatic ??
Ctrl + K
Displays the (Insert > Hyperlink) dialog box
Ctrl + L
(Added in 2003) Displays the Create List dialog box
Ctrl + N
Creates a new workbook (File > New)
Ctrl + O
Displays the (File > Open) dialog box
Ctrl + P
Displays the (File > Print) dialog box
Ctrl + R
Copies the leftmost cell in the selection to the right (Edit > Fill > Right)
Ctrl + S
Saves, Displays the (File > Save As) dialog box if a new workbook
Ctrl + U
Toggles underlining on the current selection
Ctrl + V
Pastes the entry from the clipboard (Edit > Paste)
Ctrl + W
Closes the active workbook or window (File > Close)
Ctrl + X
Cuts the current selection to the clipboard (Edit > Cut)
Ctrl + Y
Repeats the last workbook action (Edit > Repeat)
Ctrl + Z
Undo the last workbook action (Edit > Undo)



Other + Letters



Alt + C
Move the selected field into the Column area (Pivot Table)
Alt + D
Displays the (Data) menu
Alt + E
Displays the (Edit) menu
Alt + F
Displays the (File) menu
Alt + H
Displays the (Help) menu
Alt + I
Displays the (Insert) menu
Alt + L
Displays the Pivot Table Field dialog box ??
Alt + O
Displays the (Format) menu
Alt + P
Move the selected field into the Page area (Pivot Table)
Alt + R
Move the selected field into the Row area (Pivot Table)
Alt + T
Displays the (Tools) menu
Alt + U
Activates the AutoShapes submenu on the Drawing toolbar*
Alt + V
Displays the (View) menu
Alt + W
Displays the (Window) menu
Alt + Shift + B
Report on the cell borders ??
Alt + Shift + G
Report the gridline status ??
Ctrl + Shift + A
Inserts argument names given a function in the formula bar.
Ctrl + Shift + C
List cells in current column ???
Ctrl + Shift + F
Activates the Font Name drop-down list on the Formatting toolbar
Ctrl + Shift + H
Selects all the hyperlinks ?? where
Ctrl + Shift + O
Selects all the cells with comments
Ctrl + Shift + P
Activates the Font Size drop-down list on the Formatting toolbar
Ctrl + Shift + R
List cells in the current row ???
Ctrl + Shift + S
List all the worksheets ??



Note: *This assumes that the Drawing toolbar is visible.



Entering Data



Enter
Enters the contents of the active cell and moves to the cell below (by default)
Shift + Enter
Enters the contents of the active cell and moves to the cell above (by default)
Tab
Enters the contents of the active cell and moves one cell to the right
Shift + Tab
Enters the contents of the active cell and moves one cell to the left
Alt + =
Enters the SUM() function (AutoSum) to sum the adjacent block of cells
Alt + 0128
Enters the euro symbol (€) (using Number keypad)
Alt + 0162
Enters the cent symbol (¢) (using Number keypad)
Alt + 0163
Enters the pound sign symbol (£) (using Number keypad)
Alt + 0165
Enters the yen symbol (¥) (using Number keypad)
Alt + Enter
Enters a new line (or carriage return) into a cell
Ctrl + '
Enters the formula from the cell directly above into the active cell
Ctrl + Shift + 2
Enters the value from the cell directly above into the active cell
Ctrl + ;
Enters the current date into the active cell
Ctrl + Enter
Enters the contents of the active cell to the selected region
Ctrl + Shift + ;
Enters the current time into the active cell
Ctrl + Shift + Enter
Enters the formula as an Array Formula
Shift + Insert
Enters the data from the clipboard
Alt + Down Arrow
Displays the Pick From List drop-down list
Esc
Cancels the cell entry and restores the original contents



Editing Data



Delete
Deletes the selection or one character to the right
Backspace
Deletes the selection or one character to the left
Shift + Delete
Cuts the selection to the clipboard
Ctrl + Delete
Deletes text to the end of the line
Ctrl + -
Displays the (Edit > Delete) dialog box
Ctrl + Shift + =
Displays the (Insert > Cells) dialog box



Selecting Data



Ctrl + \
Selects the cells in a selected row that do not match the value in the active cell
Ctrl + Shift + \
Selects the cells in a selected column that do not match the value in the active cell
Ctrl + /
Selects the array containing the active cell ??
Alt + ;
Selects the visible cells in the current selection
Ctrl + Enter
Selects the first object / chart ??
Ctrl + Shift + (8 or *)
Selects the current region (surrounded by blank rows and columns)
Ctrl + *
Selects the current region (using the * on the number keyboard)
Ctrl + [
Selects all the cells that are directly referred to by the formula in the active cell (precedents)
Ctrl + Shift + [
Selects all the cells that are directly (or indirectly) referred to by the formula in the active cell
Ctrl + ]
Selects all the cells that directly refer to the active cell (dependents)
Ctrl + Shift + ]
Selects all the cells that directly (or indirectly) refer to the active cell
Ctrl + Shift + Page Down
Selects the active worksheet and the one after it
Ctrl + Shift + Page Up
Selects the active worksheet and the one before it
Ctrl + Shift + Spacebar
Selects all the objects on the worksheet when an object is selected or selects the whole worksheet
Ctrl + Backspace
Selects the current active cell (scrolling if necessary)
Ctrl + Spacebar
Selects the current column
Shift + Arrow keys
Selects the active cell and the cell in the given direction
Shift + Backspace
Selects the active cell when multiple cells are selected
Shift + Spacebar
Selects the current row



Extending Data



Ctrl + Shift + Arrow Key
Extends the selection to the next cell adjacent to a blank cell in that direction
Ctrl + Shift + End
Extends the selection to the last used cell on the worksheet
Ctrl + Shift + Home
Extends the selection to the beginning of the worksheet
Shift + Arrow Keys
Extends the selection by one cell in that direction
Shift + Home
Extends the selection to the first column
Shift + Page Down
Extends the selection down one screen
Shift + Page Up
Extends the selection up one screen
End, Shift + Arrow Keys
Extends the selection to the next non-blank cell in that direction
End, Shift + End
Extends the selection to the last cell in the current row*
End, Shift + Home
Extends the selection to last used cell on the worksheet



Note: *This is only available with (Tools > Options, Transition tab, Transition Navigation Keys).



Formatting Data



Alt + '
Displays the (Format > Style) dialog box
Ctrl + Shift + ( ' or ¬)
Applies the Time format "hh:mm" to the selection
Ctrl + Shift + (1 or !)
Applies the Comma separated format "#,##0.00" to the selection
Ctrl + Shift + (4 or $)
Applies the Currency format "£#,##0.00" to the selection
Ctrl + Shift + (5 or %)
Applies the Percentage format "0%" to the selection
Ctrl + Shift + (6 or ^)
Applies the Exponential format "#,##E+02" to the selection
Ctrl + Shift + (# or ~)
Applies the General format to the selection
Ctrl + (# or ~)
Applies the Custom Date format "dd-mmm-yy" to the selection
Ctrl + Shift + (7 or &)
Applies the outline border to the selection
Ctrl + Shift + (- or _ )
Removes all the borders from the selection



Manoeuvring



Arrow Keys
Moves to the next cell in that direction
Ctrl + Tab
Moves to the next open workbook or window
Alt + Tab
Moves to the next application open on your computer
Alt + Shift + Tab
Moves to the previous application open on your computer
Enter
Moves to the cell directly below
Tab
Moves to the next cell on the right (or unprotected cell)
Home
Moves to the first column in the current row
End, Arrow Keys
Moves to the next non empty cell in that direction
End, Enter
Moves to the last cell in the current row that is not blank
End + Home
Moves to the last used cell on the active worksheet*
End, Home
Moves to the last used cell on the active worksheet*
Page Down
Moves to the next screen of rows down
Page Up
Moves to the previous screen of rows up
Shift + Enter
Moves to the cell directly above (opposite direction to Enter)
Shift + Tab
Moves to the cell directly to the left (opposite direction to Tab)
Alt + Page Down
Moves you one screen of columns to the right
Alt + Page Up
Moves you one screen of columns to the left
Ctrl + Home
Moves to cell "A1" on the active sheet
Ctrl + End
Moves to the last used cell on the active worksheet*
Ctrl + Up Arrow
Moves to the first row in the current region
Ctrl + Down Arrow
Moves to the last row in the current region
Ctrl + Left Arrow
Moves to the first column in the current region
Ctrl + Right Arrow
Moves to the last column in the current region
Ctrl + Page Up
Moves to the previous worksheet in the workbook
Ctrl + Page Down
Moves to the next worksheet in the workbook
Ctrl + Shift + Tab
Moves to the previous open workbook or window
Ctrl + Backspace
Moves to the display the active cell
Scroll Lock + Arrow Keys
Moves the workbook or window one cell the corresponding direction
Scroll Lock + End
Moves to the last cell in the current window
Scroll Lock + Home
Moves to the first cell in the current window
Scroll Lock + Page Down
Moves you down one screen (current selection unchanged)
Scroll Lock + Page Up
Moves you up one screen (current selection unchanged)



Note: *This is only updated when the workbook is closed.



Manoeuvring (within a selection)



Enter
Moves from top to bottom within a selection
Tab
Moves from left to right within a selection
Ctrl + .
Moves clockwise to the next corner within a selection
Shift + Tab
Moves from right to left within a selection (opposite direction to Tab)
Alt + Ctrl + Left Arrow
Moves to the left between non adjacent cells in a selection
Alt + Ctrl + Right Arrow
Moves to the right between non adjacent cells in a selection



Other



=
Starts a Formula
Ctrl + `
Toggles between the value layer and the formula layer
Ctrl + Delete
Deletes to the end of the line
Ctrl + Insert
Copies the current selection to the clipboard
Ctrl + Shift + (
Unhides any hidden rows within the selection
Ctrl + Shift + )
Unhides any hidden columns within the selection
Ctrl + Shift + /
Copy value from cell above / select the array ??
Ctrl + Shift + \
Select unequal cells
Alt
Toggles the activation of the Menu Bar
Alt + Shift + Left Arrow
Displays the (Data > Group and Outline > UnGroup) dialog box
Alt + Shift + Right Arrow
Displays the (Data > Group and Outline > Group) dialog box
Alt + Backspace
Undo the last action (Edit > Undo) ??
Alt + Spacebar
Activates the Control Box in the top left hand corner
Alt + -
Displays the Excel application control menu
End
Toggles between switching End Mode on or off
Scroll Lock
Toggles between switching Scroll Lock on or off
Shift + Insert
Pastes the entry from the clipboard



Redundant Shortcut Keys



Ctrl + F2
Displays the Info Window (redundant)
Ctrl + F11
Inserts an Excel 4.0 macro sheet (redundant)

To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.
Note If an action you use often does not have a shortcut key, you can record a macro to create one.
Keys for the Office interface
Display and use windows
To do this
Press
Switch to the next program.
ALT+TAB
Switch to the previous program.
ALT+SHIFT+TAB
Display the Windows Start menu.
CTRL+ESC
Close the selected workbook window.
CTRL+W or CTRL+F4
Restore the window size of the selected workbook window.
CTRL+F5
Switch to the next pane in a worksheet that has been split (Window menu, Split command).
F6
Note When the task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) is visible, F6 includes that pane when switching between panes.
Switch to the previous pane in a worksheet that has been split.
SHIFT+F6
Note When the task pane is visible, SHIFT+F6 includes that pane when switching between panes.
When more than one workbook window is open, switch to the next workbook window.
CTRL+F6
Switch to the previous workbook window.
CTRL+SHIFT+F6
When a workbook window is not maximized, perform the Move command (on the Control menu for the workbook window). Use the arrow keys to move the window, and when finished press ESC.
CTRL+F7
When a workbook window is not maximized, perform the Size command (on the Control menu for the workbook window). Use the arrow keys to resize the window, and when finished press ENTER.
CTRL+F8
Minimize a workbook window to an icon.
CTRL+F9
Maximize or restore the selected workbook window.
CTRL+F10
Copy a picture of the screen to the Clipboard.
PRTSCR
Copy a picture of the selected window to the Clipboard.
ALT+PRINT SCREEN
Access and use smart tags
To do this
Press
Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.
ALT+SHIFT+F10
Select the next item in a smart tag menu.
DOWN ARROW
Select the previous item in a smart tag menu.
UP ARROW
Perform the action for the selected item in a smart tag menu.
ENTER
Close the smart tag menu or message.
ESC
Tip
You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Web site. On the Help menu, click Microsoft Office Online and search for "Microsoft Office Sounds." After you've installed the sound files, you need to select the Provide feedback with sound check box on the General tab of the Options dialog box (Tools menu). When you select (or clear) this check box, the setting affects all Office programs that support sound.
Access and use task panes
To do this
Press
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)
F6
Notes
If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.
In a worksheet that has been split (Window menu, Split command), F6 includes the split panes when switching between panes.
When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
CTRL+TAB
When a task pane is active, select the next or previous option in the task pane
TAB or SHIFT+TAB
Display the full set of commands on the task pane menu
CTRL+SPACEBAR
Move among choices in a selected submenu; move among certain options in a group of options
DOWN ARROW or UP ARROW
Open the selected menu, or perform the action assigned to the selected button
SPACEBAR or ENTER
Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.); open a drop-down menu for the selected gallery item
SHIFT+F10
When a menu or submenu is visible, select the first or last command on the menu or submenu
HOME or END
Scroll up or down in the selected gallery list
PAGE UP or PAGE DOWN
Move to the top or bottom of the selected gallery list
CTRL+HOME or CTRL+END
Access and use menus and toolbars
To do this
Press
Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time.
F10 or ALT
When a toolbar is selected, select the next or previous button or menu on the toolbar.
TAB or SHIFT+TAB
When a toolbar is selected, select the next or previous toolbar.
CTRL+TAB or CTRL+SHIFT+TAB
Open the selected menu, or perform the action for the selected button or command.
ENTER
Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for the selected item.
SHIFT+F10
Display the Control menu for the Excel window.
ALT+SPACEBAR
When a menu or submenu is open, select the next or previous command.
DOWN ARROW or UP ARROW
Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu.
LEFT ARROW or RIGHT ARROW
Select the first or last command on the menu or submenu.
HOME or END
Close an open menu. When a submenu is open, close only the submenu.
ESC
Display the full set of commands on a menu.
CTRL+DOWN ARROW
Show or hide the Standard toolbar.
CTRL+7
Note You can select any menu command on the menu bar or on a displayed toolbar with the keyboard. To select the menu bar, press ALT. Then to select a toolbar, press CTRL+TAB repeatedly until you select the toolbar you want. Press the underlined letter in the menu that contains the command you want. In the menu that appears, press the underlined letter in the command that you want.
Resize and move toolbars and task panes
1. Press ALT to select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.).
2. Press CTRL+TAB repeatedly to select the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) or task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) you want.
3. Do one of the following:
Resize a toolbar
1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
2. Select the Size command, and then press ENTER.
3. Use the arrow keys to resize the toolbar.
Move a toolbar
4. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
5. Select the Move command, and then press ENTER.
6. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.
Resize a task pane
7. In the task pane, press CTRL+SPACE to display a menu of additional commands.
8. Use the DOWN ARROW key to select the Size command, and then press ENTER.
9. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.
Move a task pane
10. In the task pane, press CTRL+SPACE to display a menu of additional commands.
11. Use the DOWN ARROW key to select the Move command, and then press ENTER.
12. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
4. When you are finished moving or resizing, press ESC.
Use dialog boxes
To do this
Press
Move to the next option or option group.
TAB
Move to the previous option or option group.
SHIFT+TAB
Switch to the next tab in a dialog box.
CTRL+TAB or CTRL+PAGE DOWN
Switch to the previous tab in a dialog box.
CTRL+SHIFT+TAB or CTRL+PAGE UP
Move between options in an open drop-down list, or between options in a group of options.
Arrow keys
Perform the action for the selected button, or select or clear the selected check box.
SPACEBAR
Open the list if it is closed and move to that option in the list.
First letter of an option in a drop-down list
Select an option, or select or clear a check box.
ALT+ the underlined letter in an option
Open the selected drop-down list.
ALT+DOWN ARROW
Perform the action for the default command button in the dialog box (the button with the bold outline, often the OK button).
ENTER
Cancel the command and close the dialog box.
ESC
Use edit boxes within dialog boxes
An edit box is a blank in which you type or paste an entry, such as your user name or the path (path: The route that the operating system uses to locate a folder or file; for example, C:\House finances\March.doc.) to a folder.
To do this
Press
Move to the beginning of the entry.
HOME
Move to the end of the entry.
END
Move one character to the left or right.
LEFT ARROW or RIGHT ARROW
Move one word to the left.
CTRL+LEFT ARROW
Move one word to the right.
CTRL+RIGHT ARROW
Select or unselect one character to the left.
SHIFT+LEFT ARROW
Select or unselect one character to the right.
SHIFT+RIGHT ARROW
Select or unselect one word to the left.
CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the right.
CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the entry.
SHIFT+HOME
Select from the insertion point to the end of the entry.
SHIFT+END
Use the Open, Save As, and Insert Picture dialog boxes
The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below.
To do this
Press
Go to the previous folder
ALT+1
Up One Level button: open the folder up one level above the open folder
ALT+2
Search the Web button: close the dialog box and open your Web search page (search page: A page from which you can find and go to other Internet sites or to documents on an intranet. Many search pages provide various ways to search, such as by topic, by keyword, or by matches to user queries.)
ALT+3
Delete button: delete the selected folder or file
ALT+4
Create New Folder button: create a new folder
ALT+5
Views button: switch among available folder views
ALT+6
Tools button: show the Tools menu
ALT+7 or ALT+L
Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for a selected item such as a folder or file
SHIFT+F10
Move between options or areas in the dialog box
TAB
Open the Look in list
F4 or ALT+I
Refresh the file list
F5
Use the Help task pane and Help window
The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the active application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.
In the Help task pane
To do this
Press
Display the Help task pane.
F1
Switch between the Help task pane and the active application.
F6
Note In a worksheet that has been split (Window menu, Split command), F6 includes the split panes when switching between panes.
Select the next item in the Help task pane.
TAB
Select the previous item in the Help task pane.
SHIFT+TAB
Perform the action for the selected item.
ENTER
In a Table of Contents, select the next and previous item, respectively.
DOWN ARROW and UP ARROW
In a Table of Contents, expand and collapse the selected item, respectively.
RIGHT ARROW and LEFT ARROW
Move back to the previous task Pane.
ALT+LEFT ARROW
Move forward to the next task Pane.
ALT+RIGHT ARROW
Open the menu of Pane options.
CTRL+SPACEBAR
Close and reopen the current task pane.
CTRL+F1
Expand a +/- list.
RIGHT ARROW
Collapse a +/- list.
LEFT ARROW
In the Help window
To do this
Press
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic
TAB
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article
SHIFT+TAB
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink
ENTER
Move back to the previous Help topic.
ALT+LEFT ARROW
Move forward to the next Help topic.
ALT+RIGHT ARROW
Print the current Help topic.
CTRL+P
Scroll small amounts up and down, respectively, within the currently-displayed Help topic.
UP ARROW AND DOWN ARROW
Scroll larger amounts up and down, respectively, within the currently-displayed Help topic.
PAGE UP AND PAGE DOWN
Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application.
ALT+U
Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).
SHIFT+F10
Keys for workbooks and worksheets
Preview and print
To do this
Press
Display the Print dialog box.
CTRL+P or CTRL+SHIFT+F12
Use the following keys in print preview (to get to print preview, press ALT+F, then press V):
To do this
Press
Move around the page when zoomed in.
Arrow keys
Move by one page when zoomed out.
PAGE UP or PAGE DOWN
Move to the first page when zoomed out.
CTRL+UP ARROW or CTRL+LEFT ARROW
Move to the last page when zoomed out.
CTRL+DOWN ARROW or CTRL+RIGHT ARROW
Work with worksheets
To do this
Press
Insert a new worksheet.
SHIFT+F11 or ALT+SHIFT+F1
Move to the next sheet in the workbook.
CTRL+PAGE DOWN
Move to the previous sheet in the workbook.
CTRL+PAGE UP
Select the current and next sheet. To cancel selection of multiple sheets, press CTRL+PAGE DOWN or, to select a different sheet, press CTRL+PAGE UP.
SHIFT+CTRL+PAGE DOWN
Select the current and previous sheet.
SHIFT+CTRL+PAGE UP
Rename the current sheet (Format menu, Sheet submenu, Rename command).
ALT+O, H, R
Move or copy the current sheet (Edit menu, Move or Copy Sheet command).
ALT+E, M
Delete the current sheet (Edit menu, Delete Sheet command).
ALT+E, L
Move and scroll within worksheets
To do this
Press
Move one cell up, down, left, or right.
Arrow keys
Move one cell to the right.
TAB
Move one cell to the left.
SHIFT+TAB
Move to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or worksheet borders.).
CTRL+arrow key
Move to the beginning of the row.
HOME
Move to the beginning of the worksheet.
CTRL+HOME
Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column.
CTRL+END
Move down one screen.
PAGE DOWN
Move up one screen.
PAGE UP
Move one screen to the right.
ALT+PAGE DOWN
Move one screen to the left.
ALT+PAGE UP
Switch to the next pane in a worksheet that has been split (Window menu, Split command).
F6
Note When the task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) is visible, F6 includes that pane when switching between panes.
Switch to the previous pane in a worksheet that has been split.
SHIFT+F6
Note When the task pane is visible, SHIFT+F6 includes that pane when switching between panes.
Scroll to display the active cell.
CTRL+BACKSPACE
Display the Go To dialog box.
F5
Display the Find dialog box.
SHIFT+F5
Repeat the last Find action (same as Find Next).
SHIFT+F4
Move between unlocked cells on a protected worksheet.
TAB
Move within a selected range
To do this
Press
Move from top to bottom within the selected range.
ENTER
Move from bottom to top within the selected range.
SHIFT+ENTER
Move from left to right within the selected range. If cells in a single column are selected, move down.
TAB
Move from right to left within the selected range. If cells in a single column are selected, move up.
SHIFT+TAB
Move clockwise to the next corner of the selected range.
CTRL+PERIOD
In nonadjacent selections, switch to the next selection to the right.
CTRL+ALT+RIGHT ARROW
Switch to the next nonadjacent selection to the left.
CTRL+ALT+LEFT ARROW
Note You can change the direction of movement after pressing ENTER or SHIFT+ENTER: press ALT+T and then O (Tools menu, Options command), press CTRL+TAB until the Edit tab is selected, and then change the Move selection after Enter settings.
Move and scroll in End mode
END appears in the status bar when End mode is selected.
To do this
Press
Turn End mode on or off.
END key
Move by one block of data within a row or column.
END+arrow key
Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column.
END+HOME
Move to the rightmost nonblank cell in the current row. This key sequence does not work if you have turned on transition navigation keys (Tools menu, Options command, Transition tab).
END+ENTER
Move and scroll with SCROLL LOCK on
When you use scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK off, cell selection moves the distance you scroll. To scroll without changing which cells are selected , turn on SCROLL LOCK first.
To do this
Press
Turn SCROLL LOCK on or off.
SCROLL LOCK
Move to the cell in the upper-left corner of the window.
HOME
Move to the cell in the lower-right corner of the window.
END
Scroll one row up or down.
UP ARROW or DOWN ARROW
Scroll one column left or right.
LEFT ARROW or RIGHT ARROW
Keys for selecting data and cells
Select cells, rows and columns, and objects
To do this
Press
Select the entire column.
CTRL+SPACEBAR
Select the entire row.
SHIFT+SPACEBAR
Select the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.
CTRL+A
With multiple cells selected, select only the active cell.
SHIFT+BACKSPACE
Selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet
CTRL+SHIFT+SPACEBAR
Alternate between hiding objects, displaying objects, and displaying placeholders for objects.
CTRL+6
Select cells with specific characteristics
To do this
Press
Select the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable report, select the entire PivotTable report.
CTRL+SHIFT+* (asterisk)
Select the array (array: Used to build single formulas that produce multiple results or that operate on a group of arguments that are arranged in rows and columns. An array range shares a common formula; an array constant is a group of constants used as an argument.) containing the active cell.
CTRL+/
Select all cells that contain comments.
CTRL+SHIFT+O (the letter O)
In a selected row, select the cells that don't match the formula or static value in the active cell.
CTRL+\
In a selected column, select the cells that don't match the formula or static value in the active cell.
CTRL+SHIFT+
Select all cells directly referenced by formulas in the selection.
CTRL+[ (opening bracket)
Select all cells directly or indirectly referenced by formulas in the selection.
CTRL+SHIFT+{ (opening brace)
Select cells that contain formulas that directly reference the active cell.
CTRL+] (closing bracket)
Select cells that contain formulas that directly or indirectly reference the active cell.
CTRL+SHIFT+} (closing brace)
Select the visible cells in the current selection.
ALT+; (semicolon)
Extend a selection
To do this
Press
Turn extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection.
F8
Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range.
SHIFT+F8
Extend the selection by one cell.
SHIFT+arrow key
Extend the selection to the last nonblank cell in the same column or row as the active cell.
CTRL+SHIFT+arrow key
Extend the selection to the beginning of the row.
SHIFT+HOME
Extend the selection to the beginning of the worksheet.
CTRL+SHIFT+HOME
Extend the selection to the last used cell on the worksheet (lower-right corner).
CTRL+SHIFT+END
Extend the selection down one screen.
SHIFT+PAGE DOWN
Extend the selection up one screen.
SHIFT+PAGE UP
Extend the selection to the last nonblank cell in the same column or row as the active cell.
END+SHIFT+arrow key
Extend the selection to the last used cell on the worksheet (lower-right corner).
END+SHIFT+HOME
Extend the selection to the last cell in the current row. This key sequence does not work if you have turned on transition navigation keys (Tools menu, Options command, Transition tab).
END+SHIFT+ENTER
Extend the selection to the cell in the upper-left corner of the window.
SCROLL LOCK+SHIFT+HOME
Extend the selection to the cell in the lower-right corner of the window.
SCROLL LOCK+SHIFT+END
Keys for entering, editing, formatting, and calculating data
Enter data
To do this
Press
Complete a cell entry and select the cell below.
ENTER
Start a new line in the same cell.
ALT+ENTER
Fill the selected cell range with the current entry.
CTRL+ENTER
Complete a cell entry and select the previous cell above.
SHIFT+ENTER
Complete a cell entry and select the next cell to the right.
TAB
Complete a cell entry and select the previous cell to the left.
SHIFT+TAB
Cancel a cell entry.
ESC
Move one character up, down, left, or right.
Arrow keys
Move to the beginning of the line.
HOME
Repeat the last action.
F4 or CTRL+Y
Create names (name: A word or string of characters that represents a cell, range of cells, formula, or constant value. Use easy-to-understand names, such as Products, to refer to hard to understand ranges, such as Sales!C20:C30.) from row and column labels.
CTRL+SHIFT+F3
Fill down.
CTRL+D
Fill to the right.
CTRL+R
Define a name.
CTRL+F3
Insert a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.).
CTRL+K
Enter the date.
CTRL+; (semicolon)
Enter the time.
CTRL+SHIFT+: (colon)
Display a drop-down list of the values in the current column of a range.
ALT+DOWN ARROW
Undo the last action.
CTRL+Z
Enter special characters
Press F2 to edit the cell, turn on NUM LOCK, and then press the following keys by using the numeric key pad:
To do this
Press
Enters the cent character ¢.
ALT+0162
Enters the pound sterling character £.
ALT+0163
Enters the yen symbol ¥.
ALT+0165
Enters the euro symbol €.
ALT+0128
Enter and calculate formulas
To do this
Press
Start a formula.
= (equal sign)
Move the insertion point into the Formula Bar when editing in a cell is turned off.
F2
In the Formula Bar, delete one character to the left.
BACKSPACE
Complete a cell entry from the cell or Formula Bar.
ENTER
Enter a formula as an array formula (array formula: A formula that performs multiple calculations on one or more sets of values, and then returns either a single result or multiple results. Array formulas are enclosed between braces { } and are entered by pressing CTRL+SHIFT+ENTER.).
CTRL+SHIFT+ENTER
Cancel an entry in the cell or Formula Bar.
ESC
In a formula, display the Insert Function dialog box.
SHIFT+F3
When the insertion point is to the right of a function name in a formula, display the Function Arguments dialog box.
CTRL+A
When the insertion point is to the right of a function name in a formula, insert the argument names and parentheses.
CTRL+SHIFT+A
Paste a defined name (name: A word or string of characters that represents a cell, range of cells, formula, or constant value. Use easy-to-understand names, such as Products, to refer to hard to understand ranges, such as Sales!C20:C30.) into a formula.
F3
Insert an AutoSum formula with the SUM function.
ALT+= (equal sign)
Copy the value from the cell above the active cell into the cell or the Formula Bar.
CTRL+SHIFT+" (quotation mark)
Copies a formula from the cell above the active cell into the cell or the Formula Bar.
CTRL+' (apostrophe)
Alternate between displaying cell values and displaying formulas.
CTRL+` (single left quotation mark)
Calculate all worksheets in all open workbooks.
F9
Note When a portion of a formula is selected, calculate the selected portion. You can then press ENTER or CTRL+SHIFT+ENTER (for array formulas) to replace the selected portion with the calculated value.
Calculate the active worksheet.
SHIFT+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
CTRL+ALT+F9
Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
CTRL+ALT+SHIFT+F9
Edit data
To do this
Press
Edit the active cell and position the insertion point at the end of the cell contents.
F2
Start a new line in the same cell.
ALT+ENTER
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit cell contents.
BACKSPACE
Delete the character to the right of the insertion point, or delete the selection.
DELETE
Delete text to the end of the line.
CTRL+DELETE
Display the Spelling dialog box.
F7
Edit a cell comment.
SHIFT+F2
Complete a cell entry and select the next cell below.
ENTER
Undo the last action.
CTRL+Z
Cancel a cell entry.
ESC
When the AutoCorrect Smart Tags is displayed, undo or redo the last automatic correction.
CTRL+SHIFT+Z
Insert, delete, and copy cells
To do this
Press
Copy the selected cells.
CTRL+C
Display the Microsoft Office Clipboard (multiple copy and paste).
CTRL+C, immediately followed by another CTRL+C
Cut the selected cells.
CTRL+X
Paste copied cells.
CTRL+V
Clear the contents of the selected cells.
DELETE
Delete the selected cells.
CTRL+HYPHEN
Insert blank cells.
CTRL+SHIFT+PLUS SIGN
Format data
To do this
Press
Display the Style dialog box.
ALT+' (apostrophe)
Display the Format Cells dialog box.
CTRL+1
Apply the General number format.
CTRL+SHIFT+~
Apply the Currency format with two decimal places (negative numbers in parentheses).
CTRL+SHIFT+$
Apply the Percentage format with no decimal places.
CTRL+SHIFT+%
Apply the Exponential number format with two decimal places.
CTRL+SHIFT+^
Apply the Date format with the day, month, and year.
CTRL+SHIFT+#
Apply the Time format with the hour and minute, and AM or PM.
CTRL+SHIFT+@
Apply the Number format with two decimal places, thousands separator, and minus sign (–) for negative values.
CTRL+SHIFT+!
Apply or remove bold formatting.
CTRL+B
Apply or remove italic formatting.
CTRL+I
Apply or remove underlining.
CTRL+U
Apply or remove strikethrough.
CTRL+5
Hide the selected rows.
CTRL+9
Unhide any hidden rows within the selection.
CTRL+SHIFT+( (opening parenthesis)
Hide the selected columns.
CTRL+0 (zero)
Unhide any hidden columns within the selection.
CTRL+SHIFT+) (closing parenthesis)
Apply the outline border to the selected cells.
CTRL+SHIFT+&
Remove the outline border from the selected cells.
CTRL+SHIFT+_
Use the Border tab in the Format Cells dialog box
Press CTRL+1 to display this dialog box.
To do this
Press
Apply or remove the top border.
ALT+T
Apply or remove the bottom border.
ALT+B
Apply or remove the left border.
ALT+L
Apply or remove the right border.
ALT+R
If cells in multiple rows are selected, apply or remove the horizontal divider.
ALT+H
If cells in multiple columns are selected, apply or remove the vertical divider.
ALT+V
Apply or remove the downward diagonal border.
ALT+D
Apply or remove the upward diagonal border.
ALT+U
Keys for filtering, outlining, and managing ranges
Use data forms (Data menu, Form command)
To do this
Press
Move to the same field in the next record.
DOWN ARROW
Move to the same field in the previous record.
UP ARROW
Move to each field in the record, then to each command button.
TAB and SHIFT+TAB
Move to the first field in the next record.
ENTER
Move to the first field in the previous record.
SHIFT+ENTER
Move to the same field 10 records forward.
PAGE DOWN
Start a new, blank record.
CTRL+PAGE DOWN
Move to the same field 10 records back.
PAGE UP
Move to the first record.
CTRL+PAGE UP
Move to the beginning or end of a field.
HOME or END
Extend selection to the end of a field.
SHIFT+END
Extend selection to the beginning of a field.
SHIFT+HOME
Move one character left or right within a field.
LEFT ARROW or RIGHT ARROW
Select the character to the left within a field.
SHIFT+LEFT ARROW
Select the character to the right within a field.
SHIFT+RIGHT ARROW
Filter ranges (Data menu, AutoFilter command)
To do this
Press
In the cell that contains the drop-down arrow, displays the AutoFilter list for the current column.
ALT+DOWN ARROW
Selects the next item in the AutoFilter list.
DOWN ARROW
Selects the previous item in the AutoFilter list.
UP ARROW
Closes the AutoFilter list for the current column.
ALT+UP ARROW
Selects the first item (All) in the AutoFilter list.
HOME
Selects the last item in the AutoFilter list.
END
Filters the range based on the item selected from the AutoFilter list.
ENTER
Show, hide, and outline data
To do this
Press
Groups rows or columns.
ALT+SHIFT+RIGHT ARROW
Ungroups rows or columns.
ALT+SHIFT+LEFT ARROW
Displays or hides the outline symbols.
CTRL+8
Hides the selected rows.
CTRL+9
Unhides any hidden rows within the selection.
CTRL+SHIFT+( (opening parenthesis)
Hides the selected columns.
CTRL+0 (zero)
Unhides any hidden columns within the selection.
CTRL+SHIFT+) (closing parenthesis)
Keys for PivotTable and PivotChart reports
Lay out a report onscreen
1. Press F10 to make the menu bar active.
2. Press CTRL+TAB or CTRL+SHIFT+TAB to make the PivotTable Field List active.
3. Press the DOWN ARROW or UP ARROW key to select the field you want. Press RIGHT ARROW or LEFT ARROW to open or close a field that can be expanded.
4. Press TAB to select the Add To list, and then press DOWN ARROW to open the list.
5. Press DOWN ARROW or UP ARROW to select the area where you want to move the field, and then press ENTER.
6. Press TAB to select the Add To button, and then press ENTER.
Use the PivotTable and PivotChart Wizard – Layout dialog box
To display this dialog box, press TAB until Layout is selected in Step 3 of the PivotTable and PivotChart Wizard.
To do this
Press
Selects the previous or next field button in the list on the right.
UP ARROW or DOWN ARROW
With two or more columns of field buttons, selects the button to the left or right.
LEFT ARROW or RIGHT ARROW
Moves the selected field into the Row area.
ALT+R
Moves the selected field into the Column area.
ALT+C
Moves the selected field into the Data area.
ALT+D
Moves the selected field into the Page area.
ALT+P
Displays the PivotTable Field dialog box for the selected field.
ALT+L
Display and hide items in a field
To do this
Press
Displays the drop-down list for a field in a PivotTable or PivotChart report. Use the arrow keys to select the field.
ALT+DOWN ARROW
Selects the previous item in the range.
UP ARROW
Selects the next item in the range.
DOWN ARROW
For an item that has lower-level items available, displays the lower-level items.
RIGHT ARROW
For an item that has lower-level items displayed, hides the lower-level items.
LEFT ARROW
Selects the first visible item in the list.
HOME
Selects the last visible item in the list.
END
Closes the list and displays the selected items.
ENTER
Checks, double-checks, or clears a check box in the list. Double-check selects both an item and all of its llower-level items.
SPACEBAR
Switches between the list, the OK button, and the Cancel button.
TAB
Change the layout of a report
To do this
Press
Selects an entire PivotTable report.
CTRL+SHIFT+* (asterisk)
Groups the selected items in a PivotTable field.
ALT+SHIFT+RIGHT ARROW
Ungroups grouped items in a PivotTable field.
ALT+SHIFT+LEFT ARROW
Keys for charts
Create charts and select chart elements
To do this
Press
Creates a chart of the data in the current range.
F11 or ALT+F1
Selects a chart sheet: selects the next sheet in the workbook, until the chart sheet you want is selected.
CTRL+PAGE DOWN
Selects a chart sheet: selects the previous sheet in the workbook, until the chart sheet you want is selected.
CTRL+PAGE UP
Select the previous group of elements in a chart.
DOWN ARROW
Selects the next group of elements in a chart.
UP ARROW
Selects the next element within a group.
RIGHT ARROW
Selects the previous element within a group.
LEFT ARROW
Select an embedded chart
1. Display the Drawing toolbar: Press ALT+V, press T, press DOWN ARROW until Drawing is selected, and then press ENTER.
2. Press F10 to make the menu bar active.
3. Press CTRL+TAB or CTRL+SHIFT+TAB to select the Drawing toolbar.
4. Press the RIGHT ARROW key to select the Select Objects button on the Drawing toolbar.
5. Press CTRL+ENTER to select the first object.
6. Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until round sizing handles (sizing handle: One of the small circles or squares that appears at the corners and sides of a selected object. You drag these handles to change the size of the object.) appear on the embedded chart you want to select.
7. Press CTRL+ENTER to make the chart active so that you can select elements within it.
Keys for drawing objects and other objects
When both the Reviewing and Drawing toolbars are onscreen, ALT+U switches between the Review command and the AutoShapes command, and ENTER performs the selected command.
Select a drawing object
When you're editing text in a drawing object, you can select the next or previous object by pressing TAB or SHIFT+TAB. Starting from a worksheet, do the following:
1. Press F10, press CTRL+TAB to select the Drawing toolbar, and then press RIGHT ARROW to select the Select Objects button.
2. Press CTRL+ENTER to select the first drawing object.
3. Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.
If an object is grouped, TAB selects the group, then each object within the group, and then the next object.
4. To switch back to the worksheet when an object is selected, press ESC.
Insert an AutoShape
1. Press ALT+U to select the AutoShapes menu on the Drawing toolbar.
2. Use the arrow keys to move to the category of AutoShapes you want, and then press the RIGHT ARROW key.
3. Use the arrow keys to select the AutoShape you want.
4. Press CTRL+ENTER.
5. To format the AutoShape, press CTRL+1 to display the Format AutoShape dialog box.
Insert a text box
1. Press F10, press CTRL+TAB to select the Drawing toolbar, and then press RIGHT ARROW to select the Text Box button.
2. Press CTRL+ENTER.
3. Type the text you want in the text box.
4. Do one of the following:
To return to the worksheet when you are finished typing, press ESC twice.
To format the text box, press ESC, and then press CTRL+1 to display the Format Text Box dialog box. When you finish formatting, press ENTER, and then press ESC to return to the worksheet.
Insert WordArt
1. Press ALT+I, then press P, then press W (Insert menu, Picture submenu, WordArt command).
2. Use the arrow keys to select the WordArt style you want, and then press ENTER.
3. Type the text you want, and then use the TAB key to select other options in the dialog box.
4. Press ENTER to insert the WordArt object.
5. To format the WordArt object, use the tools on the Word Art toolbar, or press CTRL+1 to display the Format WordArt dialog box.
Rotate a drawing object
1. Select the drawing object you want to rotate.
2. Press CTRL+1 to display the Format menu for the object, and then press CTRL+TAB to select the Size tab.
3. Press ALT+T to select the Rotation box.
4. Use the arrow keys to select the amount of rotation you want.
Change the size of a drawing object
1. Select the drawing object you want to resize.
2. Press CTRL+1 to display the Format menu for the object, and then press CTRL+TAB to select the Size tab.
3. Select the options you want to change the size.
Move a drawing object
1. Select the drawing object you want to move.
2. Press the arrow keys to move the object.
3. To position the object precisely, press CTRL+ an arrow key to move the object in one-pixel increments.
Copy drawing objects and their attributes
To make a copy of a drawing object, select the object and press CTRL+D. To copy attributes such as fill color and line style from one object to another, do the following:
1. Select the drawing object with the attributes you want to copy.
For AutoShapes with text, the text format is copied along with the other attributes.
2. Press CTRL+SHIFT+C to copy the object attributes.
3. Press TAB or SHIFT+TAB to select the object you want to copy the attributes to.
4. Press CTRL+SHIFT+V to copy the attributes to the object.
Keys for use with speech, e-mail, macros, and other languages
Use speech recognition and text-to-speech
To do this
Press
Switches between command mode and dictation mode.
CTRL
Stops reading when text is being read aloud.
ESC
Send e-mail messages
To use keys to send e-mail messages, you must configure Microsoft Outlook as your default e-mail program. Most of these keys do not work with Outlook Express.
To do this
Press
When cell A1 is selected, moves to the Introduction box in the e-mail message header. In the message header, moves to the Subject, Bcc (if displayed), Cc, To, and From (if displayed) boxes, then to the address book for the Bcc, Cc, To, and From boxes, and then to cell A1.
SHIFT+TAB
Sends the e-mail message.
ALT+S
Opens the Address Book.
CTRL+SHIFT+B
Opens the Options menu for access to the Options, Bcc Field, and From Field commands.
ALT+O
Opens the Outlook Message Options dialog box (Options menu, Options command).
ALT+P
Checks the names in the To, Cc, and Bcc boxes against the Address Book.
ALT+K
Opens the Address Book for the To box.
ALT+PERIOD
Opens the Address Book for the Cc box.
ALT+C
If the Bcc box is displayed, opens the Address Book for the Bcc box.
ALT+B
Goes to the Subject box.
ALT+J
Creates a message flag.
CTRL+SHIFT+G
Adds interactivity to the range or sheet being sent.
ALT+A
Work with macros
To do this
Press
Displays the Macro dialog box.
ALT+F8
Displays the Visual Basic Editor.
ALT+F11
Inserts a Microsoft Excel 4.0 macro sheet.
CTRL+F11
Work with multiple national languages
To do this
Press
Switches to right-to-left paragraph direction (the text must contain only neutral characters (neutral characters: Characters that do not have strong right-to-left or left-to-right language attributes. Numerals are an example of neutral characters.)).
CTRL+RIGHT SHIFT
Switches to left-to-right paragraph direction (the text must contain only neutral characters).
CTRL+LEFT SHIFT
In Japanese text for which you've displayed phonetic guides, moves the pointer into the phonetic guides.
ALT+SHIFT+UP ARROW
Moves the pointer from the phonetic guides back to the parent string of characters.
ALT+SHIFT+DOWN ARROW
Enter a unicode character.
NUM LOCK, ALT+numeric pad numbers
Pressed immediately after typing the hexadecimal code for a unicode character, converts the numbers to the character.Pressed immediately following a unicode character, converts the character to its hexadecimal code.
ALT+X